Connected Home office
a woman working in her home office

Smart Office: Modern Techniques For Modernizing Your Workspace

See how easy it is to organize your smart office with these new advanced technologies, furniture and techniques.

Like GearBrain on Facebook

Organizing your work properly is a must nowadays. Without proper arrangements, you will hardly boost your productivity, increase the effectiveness of your business strategy, or manage your team workflow wisely. Thanks to workspace modernization, you can facilitate the process, save plenty of time on organizational things, and just put in less effort in the overall process.

Creating a smart office is one of the best ideas every business owner may come up with. Designers and developers have already taken care of this. Thanks to various advanced technologies and extremely convenient furniture for offices, you have a chance to make your workplace as ergonomic as possible and automate every stage of work. See what tools and techniques you can use to get rid of unnecessary headaches in your office or home office.

A scanner for your iPhone

a woman scanning a bar code on her smartphone

Use your iPhone as a scanner


Every office needs a scanner. Those old and ineffective scan machines are not really ergonomic. They take too much space and time to scan at least one document. You can use a Scanner app like PDF Scanner App instead. It is very effective to scan with iPhone, edit your files, and share those docs with anyone you need. Such an app would be very efficient, especially if you often work from home or on the go and do not plan to drive to your office to scan something.

Instant scan of contracts, IDs, pictures, bills, receipts, and whatever else you may want to scan allows you to transfer all of them into PDF docs, JPEG, or TXT files. The app is very convenient and saves plenty of time both for business owners and employees. It is absolutely safe and unlike a traditional office scanner any of your workers can access, is very safe. It protects your files, allows you to edit and change them, and uses advanced tools for protection, such as e-signature, PIN, Face ID, or watermarks.

Now, you do not need to call your office and ask your employees to scan and send something for you. Do it even while driving instantly. Share files with any recipient in one click. Having the whole office on your iPhone is very easy and will boost your efficiency. Remember how much time it takes to edit PDF docs after scanning them on your laptop? The problem is fully solved now. You can both scan and edit in a minute. The quality of scans is very high thanks to advanced technology.

Purchase ergonomic furniture

an ergonomic chair in an office

ergonomic chair in the office


More and more workers and employers take care of their health. They know how bad it is to sit on their chairs all day long. Convertible desks and chairs would be very helpful. Such furniture can be adjusted to your task or pose very easily. Boost your mood and energy, reduce back and neck pain, improve your productivity, and stop gaining weight due to your sitting way of work.

When both employers and employers are not distracted by discomfort and pain, they can communicate and collaborate with each other and complete the required tasks. Thanks to ergonomic furniture, you can keep them engaged and increase their effectiveness.

Ensure digital collaboration

business apps on a smartphone

Business apps, including Skycanner, are helping businesses run more effectively today


There are plenty of modern techniques that allow everyone to collaborate and complete tasks very efficiently. For instance, Trello or Asana. These apps (platforms) will help you arrange your workflow in the most efficient way. You will be able to set and assign tasks, set deadlines, track the progress, and manage how the process is going. When you have too many things to think of, managing your teamwork will be difficult without special tools. Such an app will quickly solve the problem and allow you to forget about keeping all the tasks in your mind.


Do not neglect cloud-based storage

Those times when you kept all of your documents and data on your hard drive are long gone. No successful business owners use it nowadays. All modern business managers know that updating and storing their information on Cloud is a great way to protect it from disappearing or just intruders.

The opportunity to access your contacts, customers’ data, and their files from any place with a safe Internet connection makes it a very effective way of working with your data. Moreover, you do not even have to pay any extra to use such products as Google Docs or Dropbox. You can always purchase additional cloud space if you lack it. However, it is rarely needed.

Lots of software such as QuickBooks and others allow you to connect to the Cloud and store all of your financial data safely on the Internet. Lots of other products, including Salesforce will let you track and personalize interactions of your customers with your brand or company from A to Z. All the kept information can be used to boost user experience and your client service.

In the modern market, you need to stand out from your competitors. You will hardly do it if you neglect the latest technologies that can make your workflow smooth and your productivity much higher.

WD 2TB Elements Portable External Hard Drive HDD, USB 3.0, Compatible with PC, Mac, PS4 & Xbox - WDBU6Y0020BBK-WESN

Like GearBrain on Facebook
The Conversation (0)

GearBrain Compatibility Find Engine

A pioneering recommendation platform where you can research, discover, buy, and learn how to connect and optimize smart devices.

Join our community! Ask and answer questions about smart devices and save yours in My Gear.

Top Stories

Weekly Deals